Legal-Institutional Agreements and Program Letters of Agreement (PLAs)
Program Letters of Agreement (PLAs) are required for every resident/fellow rotation. In addition to the PLA, a Clinical Fieldwork agreement (CFA) (for smaller clinics and community-based organizations) and Institutional Agreements are utilized between a sponsoring institution’s residency/fellowship program and a participating site involved in residency/fellowship education. A sample PLA will include the effective date, persons responsible for education and supervision, resident and fellow responsibilities, policies and procedures and signatures from the sponsoring institution and participating site. Note: Please contact Donna Allen for all PLA submissions and inquiries. Allow 5-6 business days to obtain a signed copy as it needs to be reviewed by Regional GME and approved/signed by Theresa Azevedo-Rousso as KPNC Director & DIO. Please contact Jennie Gomez (UME/GME Paralegal) and Donna Allen for all affiliation agreements questions/inquiries.
Program Administrator role
- Ensure PLAs are renewed every 10 years for participating sites with required rotations
- Ensure PLAs are signed and filed in Medtrics for all rotations impacting current residents and fellows
- Refer to the Resident and Fellow Affiliation Agreement Index in Medtrics for the status of agreements