Program Manager Roles and Responsibilities
Core functions of the UME/GME Program Manager may include but are not limited to:
- Providing program assistance to the Program Director
- Scheduling and attend meetings that include Program Directors and hospital leaders
- Maintaining meeting minutes
- Performing updates and maintaining up-to-date documentation regarding goals and initiatives
- Ensuring a Program Letter of Agreement (PLA) is on file for each site where Residents and Fellows rotate for required educational experience that is not at the sponsoring institution
- Ensuring the PLA receives DIO approval
- Ensuring the PLA is renewed every 10 years
- Ensuring accurate information has been entered in ADS regarding participating sites as well as educational experience
- Communicating with students, residents, and fellows regarding program activities
- Management of operational activities including onboarding residents and fellows and supporting technology needs
- Ensuring compliance of national, hospital and departmental policies
- Purchasing materials for the program
- Organizing team and departmental meetings
- May include management of program or departmental budgets
- Processing invoices for program-related expenses
- Maintain accuracy and organization of schedules and documentation
- Regional reporting to National Medicare Finance for resident and fellow rotations and data
- Maintaining records and collecting documentation for credentialing reimbursement
- Preparing program surveys
- Coordinating schedules for program events and training
- Coordinating GME recruitment
Fulfillment of the UME/GME Program Manager roles and responsibilities will contribute to achievement of the following annual goals:
- Maintain less than 5 percent error rate for Intern and Resident Information System reporting.
- Attends, organizes, and conducts local and regional staff meetings, seminars, workshops, fairs and physician education training classes
- Manage resident and fellow onboarding for respective programs
See below for a list of important tasks and dates.