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Program Manager Roles and Responsibilities

Core functions of the UME/GME Program Manager may include but are not limited to:

  • Providing program assistance to the Program Director
  • Scheduling and attend meetings that include Program Directors and hospital leaders
  • Maintaining meeting minutes
  • Performing updates and maintaining up-to-date documentation regarding goals and initiatives
  • Ensuring a Program Letter of Agreement (PLA) is on file for each site where Residents and Fellows rotate for required educational experience that is not at the sponsoring institution
  • Ensuring the PLA receives DIO approval
  • Ensuring the PLA is renewed every 10 years
  • Ensuring accurate information has been entered in ADS regarding participating sites as well as educational experience
  • Communicating with students, residents, and fellows regarding program activities
  • Management of operational activities including onboarding residents and fellows and supporting technology needs
  • Ensuring compliance of national, hospital and departmental policies
  • Purchasing materials for the program
  • Organizing team and departmental meetings
  • May include management of program or departmental budgets
  • Processing invoices for program-related expenses
  • Maintain accuracy and organization of schedules and documentation
  • Regional reporting to National Medicare Finance for resident and fellow rotations and data
  • Maintaining records and collecting documentation for credentialing reimbursement
  • Preparing program surveys
  • Coordinating schedules for program events and training
  • Coordinating GME recruitment

Fulfillment of the UME/GME Program Manager roles and responsibilities will contribute to achievement of the following annual goals:

  • Maintain less than 5 percent error rate for Intern and Resident Information System reporting.
  • Attends, organizes, and conducts local and regional staff meetings, seminars, workshops, fairs and physician education training classes
  • Manage resident and fellow onboarding for respective programs

See below for a list of important tasks and dates.

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