{"id":20,"date":"2022-07-07T20:13:49","date_gmt":"2022-07-07T20:13:49","guid":{"rendered":"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/?page_id=20"},"modified":"2022-07-07T20:13:49","modified_gmt":"2022-07-07T20:13:49","slug":"policies-procedures","status":"publish","type":"page","link":"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/policies-procedures\/","title":{"rendered":"Policies and Procedures"},"content":{"rendered":"<div class=\"wpb-content-wrapper\">[vc_row css_animation=&#8221;fadeIn&#8221; full_width=&#8221;stretch_row&#8221; content_placement=&#8221;middle&#8221; el_class=&#8221;block-hero&#8221; css=&#8221;.vc_custom_1659393661408{background-image: url(https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2022\/08\/hero-05.webp?id=374) !important;}&#8221;][vc_column][\/vc_column][\/vc_row][vc_row][vc_column css_animation=&#8221;fadeIn&#8221; offset=&#8221;vc_col-lg-offset-1 vc_col-lg-10&#8243; el_class=&#8221;block-content&#8221; css_animation_delay=&#8221;.5&#8243;]<h1 class=\"vcex-heading vcex-heading-plain vcex-module wpex-heading wpex-text-2xl\"><span class=\"vcex-heading-inner wpex-inline-block\">Policies and Procedures<\/span><\/h1><div class=\"vcex-shortcode wpex-clr  wpb_animate_when_almost_visible wpb_fadeIn fadeIn\"><div class=\"list-two-columns list-arrow\" id=\"\">\n  <ul>\n  \t<li><a class=\"local-scroll\" id=\"resident-and-fellow-contracts\" href=\"#resident-and-fellow-contracts-content\">Resident and Fellow Contracts<\/a><\/li>\n  \t<li><a class=\"local-scroll\" id=\"resignation\" href=\"#resignation-content\">Resignation<\/a><\/li>\n  \t<li><a class=\"local-scroll\" id=\"supplemental-employment-moonlighting\" href=\"#supplemental-employment-moonlighting-content\">Supplemental Employment (Moonlighting)<\/a><\/li>\n  \t<li><a class=\"local-scroll\" id=\"time-off\" href=\"#time-off-content\">Time off<\/a><\/li>\n  \t<li><a class=\"local-scroll\" id=\"sick-leave\" href=\"#sick-leave-content\">Sick Leave<\/a><\/li>\n  \t<li><a class=\"local-scroll\" id=\"other-benefits\" href=\"#other-benefits-content\">Other Benefits<\/a><\/li>\n  \t\t  <\/ul>\n<\/div>\n  \t<script>\n\t\t jQuery(document).ready(function() {\n\t\t\t jQuery('#resident-and-fellow-contracts').click(function(){\n\t\tjQuery('.block-content-reveal').removeClass('show-content');\n        jQuery('#resident-and-fellow-contracts-content').addClass('show-content');\n    });\n\t\t\t });\n\t<\/script>\n<div id=\"resident-and-fellow-contracts-content\" class=\"block-content-reveal\" role=\"article\">\n  <h3>\n    Resident and Fellow Contracts  <\/h3>\n  <p>Must be renewed and signed each academic year and stored in Resident and Fellow files.<\/p>\n\t  <div class=\"clear\"><\/div>\n<\/div>\n  \t<script>\n\t\t jQuery(document).ready(function() {\n\t\t\t jQuery('#resignation').click(function(){\n\t\tjQuery('.block-content-reveal').removeClass('show-content');\n        jQuery('#resignation-content').addClass('show-content');\n    });\n\t\t\t });\n\t<\/script>\n<div id=\"resignation-content\" class=\"block-content-reveal\" role=\"article\">\n  <h3>\n    Resignation  <\/h3>\n  <p>In accordance with ACGME guidelines and KP Regional Graduate Medical Education Policies and Procedures, Residents and Fellows who voluntarily separate from the residency\/fellowship are considered to have resigned. A resident\/fellow should give written notice to the Program Director at least 30 calendar days prior to resignation. Ensure that final documentation of training for residents\/fellows is maintained in the resident file.<\/p>\n\t  <div class=\"clear\"><\/div>\n<\/div>\n  \t<script>\n\t\t jQuery(document).ready(function() {\n\t\t\t jQuery('#supplemental-employment-moonlighting').click(function(){\n\t\tjQuery('.block-content-reveal').removeClass('show-content');\n        jQuery('#supplemental-employment-moonlighting-content').addClass('show-content');\n    });\n\t\t\t });\n\t<\/script>\n<div id=\"supplemental-employment-moonlighting-content\" class=\"block-content-reveal\" role=\"article\">\n  <h3>\n    Supplemental Employment (Moonlighting)  <\/h3>\n  <p>Supplemental employment outside of the residency or fellowship training program (moonlighting) may be undertaken only by residents in their 3rd year and above and hours involved should not be so excessive as to interfere with the educational purpose of the residency\/fellowship program.<\/p>\n\t  <div class=\"clear\"><\/div>\n<\/div>\n  \t<script>\n\t\t jQuery(document).ready(function() {\n\t\t\t jQuery('#time-off').click(function(){\n\t\tjQuery('.block-content-reveal').removeClass('show-content');\n        jQuery('#time-off-content').addClass('show-content');\n    });\n\t\t\t });\n\t<\/script>\n<div id=\"time-off-content\" class=\"block-content-reveal\" role=\"article\">\n  <h3>\n    Time off  <\/h3>\n  <p>See the policies and procedures manual for recognized holidays that are eligible for time off. Educational leave for the purpose of assisting with maintenance of professional license and\/or to upgrade and maintain professional skills may be granted by the Program Director.<\/p>\n\t  <div class=\"clear\"><\/div>\n<\/div>\n  \t<script>\n\t\t jQuery(document).ready(function() {\n\t\t\t jQuery('#sick-leave').click(function(){\n\t\tjQuery('.block-content-reveal').removeClass('show-content');\n        jQuery('#sick-leave-content').addClass('show-content');\n    });\n\t\t\t });\n\t<\/script>\n<div id=\"sick-leave-content\" class=\"block-content-reveal\" role=\"article\">\n  <h3>\n    Sick Leave  <\/h3>\n  <p>In the event that a resident\/fellow is ill or injured, Sick Leave may be used. Residents\/Fellows are allowed 13 days of sick leave per anniversary year.<\/p>\n\t  <div class=\"clear\"><\/div>\n<\/div>\n  \t<script>\n\t\t jQuery(document).ready(function() {\n\t\t\t jQuery('#other-benefits').click(function(){\n\t\tjQuery('.block-content-reveal').removeClass('show-content');\n        jQuery('#other-benefits-content').addClass('show-content');\n    });\n\t\t\t });\n\t<\/script>\n<div id=\"other-benefits-content\" class=\"block-content-reveal\" role=\"article\">\n  <h3>\n    Other Benefits  <\/h3>\n  <p>Food services are available 24 hours a day in the cafeteria or vending machines. Meals will be provided to residents \u201con-call\u201d in-hospital. Sleep rooms are also provided for in-hospital call duties, as well as lab coats, scrubs, and identification badges. A photo badge must always be worn.<\/p>\n\t  <div class=\"clear\"><\/div>\n<\/div>\n  <\/div><div class=\"vcex-module vcex-divider vcex-divider-solid vcex-divider-center wpex-mx-auto wpex-block wpex-h-0 wpex-border-b wpex-border-solid wpex-border-main\"><\/div>[vc_column_text]For additional information regarding GME policies and procedures, please review the GME policies and procedures.[\/vc_column_text]<div class=\"vcex-shortcode wpex-clr  wpb_animate_when_almost_visible wpb_fadeIn fadeIn\"><div class=\"list-resources\">\n  <ul>\n        <li><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2022\/08\/GME-Policies-and-Procedures.pdf\t\" target=\"_blank\"> <span class=\"resource_title\">\n      GME Policies and Procedures      <\/span><i class=\"doc pdf\n      \"><\/i><\/a><\/li>\n        <li><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2026\/02\/KP-Social-Media-Policy.pdf\t\" target=\"_blank\"> <span class=\"resource_title\">\n      GME Social Media Statement      <\/span><i class=\"doc pdf\n      \"><\/i><\/a><\/li>\n        <li><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2024\/08\/KP-Social-Media-Policy.pdf\t\" target=\"_blank\"> <span class=\"resource_title\">\n      KP Social Media Policy      <\/span><i class=\"doc pdf\n      \"><\/i><\/a><\/li>\n      <\/ul>\n<\/div>\n<\/div><div class=\"vcex-module vcex-divider vcex-divider-solid vcex-divider-center wpex-mx-auto wpex-block wpex-h-0 wpex-border-b wpex-border-solid wpex-border-main\"><\/div><div class=\"vcex-shortcode wpex-clr  wpb_animate_when_almost_visible wpb_fadeIn fadeIn\"><div class=\"nav-acc-wrap\">\n<div id=\"nav-acc\" class=\"nav-acc\">\n    <div class=\"nav-acc-toggle\">\n\t <h4>Program Administrator Resources and Guidelines<\/h4><i><\/i><\/div>\n    <div class=\"nav-acc-content\">\n<nav aria-label=\"Section Navigation\">\n\n<div class=\"menu-side-nav-container\"><ul id=\"menu-side-nav\" class=\"menu\"><li id=\"menu-item-533\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-533\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/administrative-responsibilities\/\">Program Manager Roles and Responsibilities<\/a><\/li>\n<li id=\"menu-item-554\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-554\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/intern-and-resident-information-system-iris\/\">Intern and Resident Information System (IRIS)<\/a><\/li>\n<li id=\"menu-item-532\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-532\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/accreditation-requirements\/\">Accreditation Requirements\u202f<\/a><\/li>\n<li id=\"menu-item-541\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-541\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/recruitment-onboarding\/\">Recruitment and Onboarding<\/a><\/li>\n<li id=\"menu-item-552\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-552\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/visiting-student-learning-opportunities-vslo\/\">Visiting Student Learning Opportunities (VSLO)<\/a><\/li>\n<li id=\"menu-item-542\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-542\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/program-manager-timeline\/\">Program Manager Timeline<\/a><\/li>\n<li id=\"menu-item-540\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-540\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/professional-development\/\">Professional Development<\/a><\/li>\n<li id=\"menu-item-568\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-568\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/legal-institutional-agreements-program-letters-of-agreement-plas\/\">Legal-Institutional Agreements and  Program Letters of Agreement (PLAs)<\/a><\/li>\n<li id=\"menu-item-539\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-539\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/policies-procedures\/\">Policies and Procedures<\/a><\/li>\n<li id=\"menu-item-535\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-535\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/goals-metrics\/\">Goals and Metrics<\/a><\/li>\n<li id=\"menu-item-538\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-538\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/residency-and-fellowship-program-director-guide\/\">Residency and Fellowship Program Director Guide<\/a><\/li>\n<li id=\"menu-item-566\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-566\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/glossary\/\">Glossary of Terms<\/a><\/li>\n<li id=\"menu-item-569\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-569\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/memberships-associations\/\">Memberships and Associations<\/a><\/li>\n<\/ul><\/div><\/nav>\n    <\/div\n    <\/div>\n\t<\/div>\n\t\t\t<\/div>[\/vc_column][\/vc_row]\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row css_animation=&#8221;fadeIn&#8221; full_width=&#8221;stretch_row&#8221; content_placement=&#8221;middle&#8221; el_class=&#8221;block-hero&#8221; css=&#8221;.vc_custom_1659393661408{background-image: url(https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2022\/08\/hero-05.webp?id=374) !important;}&#8221;][vc_column][\/vc_column][\/vc_row][vc_row][vc_column css_animation=&#8221;fadeIn&#8221; offset=&#8221;vc_col-lg-offset-1 vc_col-lg-10&#8243; el_class=&#8221;block-content&#8221; css_animation_delay=&#8221;.5&#8243;][vc_column_text]For additional information regarding GME policies and procedures, please review the GME policies and procedures.[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"class_list":["post-20","page","type-page","status-publish","hentry","entry","no-media"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Policies and Procedures - Program Managers | Kaiser Permanente Undergraduate &amp; Graduate Medical Education Northern California<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/policies-procedures\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Policies and Procedures - Program Managers | Kaiser Permanente Undergraduate &amp; Graduate Medical Education Northern California\" \/>\n<meta property=\"og:description\" content=\"[vc_row css_animation=&#8221;fadeIn&#8221; full_width=&#8221;stretch_row&#8221; content_placement=&#8221;middle&#8221; el_class=&#8221;block-hero&#8221; css=&#8221;.vc_custom_1659393661408{background-image: url(https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2022\/08\/hero-05.webp?id=374) !important;}&#8221;][vc_column][\/vc_column][\/vc_row][vc_row][vc_column 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