{"id":17,"date":"2022-07-07T20:13:16","date_gmt":"2022-07-07T20:13:16","guid":{"rendered":"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/?page_id=17"},"modified":"2024-09-06T10:31:39","modified_gmt":"2024-09-06T17:31:39","slug":"program-manager-timeline","status":"publish","type":"page","link":"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/program-manager-timeline\/","title":{"rendered":"Program Manager Timeline"},"content":{"rendered":"<div class=\"wpb-content-wrapper\">[vc_row css_animation=&#8221;fadeIn&#8221; full_width=&#8221;stretch_row&#8221; content_placement=&#8221;middle&#8221; el_class=&#8221;block-hero&#8221; css=&#8221;.vc_custom_1659393560307{background-image: url(https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2022\/08\/hero-04.webp?id=373) !important;}&#8221;][vc_column][\/vc_column][\/vc_row][vc_row][vc_column css_animation=&#8221;fadeIn&#8221; offset=&#8221;vc_col-lg-offset-1 vc_col-lg-10&#8243; el_class=&#8221;block-content&#8221; css_animation_delay=&#8221;.5&#8243;]<h1 class=\"vcex-heading vcex-heading-plain vcex-module wpex-heading wpex-text-2xl\"><span class=\"vcex-heading-inner wpex-inline-block\">Program Manager Timeline<\/span><\/h1>[vc_column_text]A good general practice is to refer to and follow a timeline of tasks for activities and due dates that occur in Graduate Medical Education. The following timelines\/documents will assist in providing a general overview of when tasks should be performed:[\/vc_column_text]<div class=\"vcex-shortcode wpex-clr\"><div class=\"list-resources\">\n  <ul>\n        <li><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2022\/08\/ACGME-Fellowship-Coordinator-Timeline.pdf\t\" target=\"_blank\"> <span class=\"resource_title\">\n      ACGME Fellowship Coordinator Timeline      <\/span><i class=\"doc pdf\n      \"><\/i><\/a><\/li>\n        <li><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2022\/08\/ACGME-Institutional-Coordinator-Timeline.pdf\t\" target=\"_blank\"> <span class=\"resource_title\">\n      ACGME Institutional Coordinator Timeline      <\/span><i class=\"doc pdf\n      \"><\/i><\/a><\/li>\n        <li><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2022\/08\/ACGME-Residency-Coordinator-Timeline.pdf\t\" target=\"_blank\"> <span class=\"resource_title\">\n      ACGME Residency Coordinator Timeline      <\/span><i class=\"doc pdf\n      \"><\/i><\/a><\/li>\n        <li><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2026\/01\/Program-Coordinator-Handbook.pdf\t\" target=\"_blank\"> <span class=\"resource_title\">\n      Program Coordinator Handbook      <\/span><i class=\"doc pdf\n      \"><\/i><\/a><\/li>\n        <li><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2022\/08\/Stanford-ACGME-GME-Education-Timeline.pdf\t\" target=\"_blank\"> <span class=\"resource_title\">\n      Stanford ACGME &amp; GME Education Timeline      <\/span><i class=\"doc pdf\n      \"><\/i><\/a><\/li>\n      <\/ul>\n<\/div>\n<\/div>[vc_column_text]The timeline below is meant to be a guideline.\u00a0Tasks, roles, and responsibilities will vary based on each site and program specialty.<br \/>\n[\/vc_column_text][vc_tta_accordion shape=&#8221;square&#8221; active_section=&#8221;-1&#8243; collapsible_all=&#8221;true&#8221;][vc_tta_section title=&#8221;First-Year Medical Residents (PGY-1)&#8221; tab_id=&#8221;1710802023686-0b048356-77a8&#8243;][vc_column_text css=&#8221;&#8221;]\n<h4>Orientation &amp; Onboarding<\/h4>\n<p style=\"color: red;\"><strong>June &#8211; July<\/strong><\/p>\n<ul>\n<li>Complete regional, hospital and residency program orientation requirements.<\/li>\n<li>Complete NCAL New Employee Orientation (NEO)*Mandatory*<\/li>\n<li>Familiarize yourself with hospital, program and regional policies and procedures.<\/li>\n<li>Meet with your program advisor\/mentor to review, plan\/outline your training curriculum to ensure you meet all program and specialty requirements.<\/li>\n<\/ul>\n<h4>California Medical License Application and\/or Osteopathic Medical Board<\/h4>\n<p style=\"color: red;\"><strong>Upon hire &#8211; June<\/strong><\/p>\n<ul>\n<li>Familiarize yourself with the California Medical Board (CMB) and\/or Osteopathic Medical Board (OMB) requirements.<\/li>\n<li>Begin gathering necessary documentation.<\/li>\n<li>Confirm with residency program leadership before applying for Postgraduate Training License (PTL)<\/li>\n<li>Monitor application status regularly<\/li>\n<\/ul>\n<h4>ACLS\/BLS Certification<\/h4>\n<p style=\"color: red;\"><strong>June-July<\/strong><\/p>\n<ul>\n<li>Ensure current Advanced Cardiovascular Life Support (ACLS) and Basic Life Support (BLS) certifications.<\/li>\n<li>Varies by specialty, please confirm requirements with Residency Program Manager.<\/li>\n<\/ul>\n<h4>USMLE Step 3 and\/or COMLEX Level 3<\/h4>\n<p style=\"color: red;\"><strong>September-December<\/strong><\/p>\n<ul>\n<li>Schedule and take the USMLE Step 3 or COMLEX Level 3 examination during PGY 1.<\/li>\n<li>If scheduling a retake exam is needed, due so when allowed by the examination board.<\/li>\n<\/ul>\n<h4>Drug Enforcement Administration<\/h4>\n<p style=\"color: red;\"><strong>Upon receipt of PTL<\/strong><\/p>\n<ul>\n<li>Confirm with residency program leadership before applying for DEA license<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_tta_section][vc_tta_section title=&#8221;Second-Year Medical Residents (PGY-2)&#8221; tab_id=&#8221;1710802023697-60a94e6f-c573&#8243;][vc_column_text]\n<h4>USMLE Step 3\/COMLEX Level 3 Exam Completion<\/h4>\n<p style=\"color: red;\"><strong>July-September<\/strong><\/p>\n<ul>\n<li>Schedule and pass the USMLE Step 3 and\/or COMLEX Level 3 examination, if not already done.<\/li>\n<li>Submit results to the California Medical Board and\/or Osteopathic Medical Board.<\/li>\n<\/ul>\n<h4>Clinical Experience<\/h4>\n<ul>\n<li>Schedule a Formal Summative evaluation meeting with advisor\/mentor.<\/li>\n<li>Meet with your advisor\/mentor to ensure compliance with residency program specialty requirements and board requirements.<\/li>\n<\/ul>\n<h4>California Medical License and\/or Osteopathic Medical Board Application (Continued)<\/h4>\n<ul>\n<li>Complete and submit online via <a href=\"https:\/\/www.breeze.ca.gov\/datamart\/mainMenu.do\" target=\"_blank\" rel=\"noopener\">BreEZe<\/a> the Physician &amp; Surgeon\u2019s License Application (<strong>upon passing USMLE Step 3\/COMLEX Level 3 exam<\/strong>).<\/li>\n<li>Monitor application status regularly<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_tta_section][vc_tta_section title=&#8221;Third-Year Medical Residents (PGY-3)&#8221; tab_id=&#8221;1710803347974-bebb8f24-5c43&#8243;][vc_column_text]\n<h4>Residency Completion<\/h4>\n<ul>\n<li>Formal and Summative evaluation meeting with Program Director.<\/li>\n<li>Meet with your program advisor\/mentor to confirm you are on track for completion of all residency program and specialty requirements.<\/li>\n<li>If pursuing fellowship training, ensure compliance with program requirements.<\/li>\n<li>Ensure documentation of all required clinical experiences.<\/li>\n<\/ul>\n<h4>Board Certification<\/h4>\n<p style=\"color: red;\"><strong>Feb-April<\/strong><\/p>\n<ul>\n<li>Review specialty board eligibility requirements and application for board certification (<strong>exam dates vary by specialty<\/strong>).<\/li>\n<\/ul>\n<h4>Physician &amp; Surgeon\u2019s License (P&amp;S)<\/h4>\n<p style=\"color: red;\"><strong>July<\/strong><\/p>\n<ul>\n<li>If applicable, apply for the permanent Physician &amp; Surgeon\u2019s (P&amp;S) license in California.<\/li>\n<li>Follow up with the California Medical License application monthly until license is obtained.<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_tta_section][\/vc_tta_accordion][vc_column_text]<strong>Note<\/strong>: Always refer to the most current guidelines and requirements from the California Medical Board, your specific residency program and specialty board to ensure accuracy and compliance.[\/vc_column_text]<div class=\"vcex-module vcex-divider vcex-divider-solid vcex-divider-center wpex-mx-auto wpex-block wpex-h-0 wpex-border-b wpex-border-solid wpex-border-main\"><\/div><div class=\"vcex-shortcode wpex-clr\"><div class=\"nav-acc-wrap\">\n<div id=\"nav-acc\" class=\"nav-acc\">\n    <div class=\"nav-acc-toggle\">\n\t <h4>Program Administrator Resources and Guidelines<\/h4><i><\/i><\/div>\n    <div class=\"nav-acc-content\">\n<nav aria-label=\"Section Navigation\">\n\n<div class=\"menu-side-nav-container\"><ul id=\"menu-side-nav\" class=\"menu\"><li id=\"menu-item-533\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-533\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/administrative-responsibilities\/\">Program Manager Roles and Responsibilities<\/a><\/li>\n<li id=\"menu-item-554\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-554\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/intern-and-resident-information-system-iris\/\">Intern and Resident Information System (IRIS)<\/a><\/li>\n<li id=\"menu-item-532\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-532\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/accreditation-requirements\/\">Accreditation Requirements\u202f<\/a><\/li>\n<li id=\"menu-item-541\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-541\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/recruitment-onboarding\/\">Recruitment and Onboarding<\/a><\/li>\n<li id=\"menu-item-552\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-552\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/visiting-student-learning-opportunities-vslo\/\">Visiting Student Learning Opportunities (VSLO)<\/a><\/li>\n<li id=\"menu-item-542\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-542\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/program-manager-timeline\/\">Program Manager Timeline<\/a><\/li>\n<li id=\"menu-item-540\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-540\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/professional-development\/\">Professional Development<\/a><\/li>\n<li id=\"menu-item-568\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-568\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/legal-institutional-agreements-program-letters-of-agreement-plas\/\">Legal-Institutional Agreements and  Program Letters of Agreement (PLAs)<\/a><\/li>\n<li id=\"menu-item-539\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-539\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/policies-procedures\/\">Policies and Procedures<\/a><\/li>\n<li id=\"menu-item-535\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-535\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/goals-metrics\/\">Goals and Metrics<\/a><\/li>\n<li id=\"menu-item-538\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-538\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/residency-and-fellowship-program-director-guide\/\">Residency and Fellowship Program Director Guide<\/a><\/li>\n<li id=\"menu-item-566\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-566\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/glossary\/\">Glossary of Terms<\/a><\/li>\n<li id=\"menu-item-569\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-569\"><a href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/memberships-associations\/\">Memberships and Associations<\/a><\/li>\n<\/ul><\/div><\/nav>\n    <\/div\n    <\/div>\n\t<\/div>\n\t\t\t<\/div>[\/vc_column][\/vc_row]\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row css_animation=&#8221;fadeIn&#8221; full_width=&#8221;stretch_row&#8221; content_placement=&#8221;middle&#8221; el_class=&#8221;block-hero&#8221; css=&#8221;.vc_custom_1659393560307{background-image: url(https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2022\/08\/hero-04.webp?id=373) !important;}&#8221;][vc_column][\/vc_column][\/vc_row][vc_row][vc_column css_animation=&#8221;fadeIn&#8221; offset=&#8221;vc_col-lg-offset-1 vc_col-lg-10&#8243; el_class=&#8221;block-content&#8221; css_animation_delay=&#8221;.5&#8243;][vc_column_text]A good general practice is to refer to and follow a timeline of tasks for activities and due dates that occur in Graduate Medical Education. The following timelines\/documents will assist in providing a general overview of when tasks should be performed:[\/vc_column_text][vc_column_text]The timeline below&hellip;<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"class_list":["post-17","page","type-page","status-publish","hentry","entry","no-media"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Program Manager Timeline - Program Managers | Kaiser Permanente Undergraduate &amp; Graduate Medical Education Northern California<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/program-manager-timeline\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Program Manager Timeline - Program Managers | Kaiser Permanente Undergraduate &amp; Graduate Medical Education Northern California\" \/>\n<meta property=\"og:description\" content=\"[vc_row css_animation=&#8221;fadeIn&#8221; full_width=&#8221;stretch_row&#8221; content_placement=&#8221;middle&#8221; el_class=&#8221;block-hero&#8221; css=&#8221;.vc_custom_1659393560307{background-image: url(https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2022\/08\/hero-04.webp?id=373) !important;}&#8221;][vc_column][\/vc_column][\/vc_row][vc_row][vc_column css_animation=&#8221;fadeIn&#8221; offset=&#8221;vc_col-lg-offset-1 vc_col-lg-10&#8243; el_class=&#8221;block-content&#8221; css_animation_delay=&#8221;.5&#8243;][vc_column_text]A good general practice is to refer to and follow a timeline of tasks for activities and due dates that occur in Graduate Medical Education. The following timelines\/documents will assist in providing a general overview of when tasks should be performed:[\/vc_column_text][vc_column_text]The timeline below&hellip;\" \/>\n<meta property=\"og:url\" content=\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/program-manager-timeline\/\" \/>\n<meta property=\"og:site_name\" content=\"Program Managers | Kaiser Permanente Undergraduate &amp; Graduate Medical Education Northern California\" \/>\n<meta property=\"article:modified_time\" content=\"2024-09-06T17:31:39+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/program-manager-timeline\/\",\"url\":\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/program-manager-timeline\/\",\"name\":\"Program Manager Timeline - Program Managers | Kaiser Permanente Undergraduate &amp; 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Graduate Medical Education Northern California\"},\"image\":{\"@id\":\"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/#\/schema\/logo\/image\/\"}}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Program Manager Timeline - Program Managers | Kaiser Permanente Undergraduate &amp; Graduate Medical Education Northern California","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/program-manager-timeline\/","og_locale":"en_US","og_type":"article","og_title":"Program Manager Timeline - Program Managers | Kaiser Permanente Undergraduate &amp; Graduate Medical Education Northern California","og_description":"[vc_row css_animation=&#8221;fadeIn&#8221; full_width=&#8221;stretch_row&#8221; content_placement=&#8221;middle&#8221; el_class=&#8221;block-hero&#8221; css=&#8221;.vc_custom_1659393560307{background-image: url(https:\/\/residency-ncal.kaiserpermanente.org\/program-admins\/wp-content\/uploads\/sites\/3\/2022\/08\/hero-04.webp?id=373) !important;}&#8221;][vc_column][\/vc_column][\/vc_row][vc_row][vc_column css_animation=&#8221;fadeIn&#8221; 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